Regional Emergency Medical and Trauma Advisory Councils (RETAC)

Annual Contracts

Each of the 11 RETACs enters into an annual  contract with the State of Colorado to provide planning for and the coordination of emergency medical and trauma services in the region when such coordination would provide for better service geographically.  C.R.S. 25-3.5-603 establishes minimum funding as no less than fifteen thousand dollars for each Colorado county within a RETAC and seventy-five thousand dollars to each RETAC.  Regular reporting on activities and expenditures are deliverables specified in the scope of work, as is attendance at SEMTAC meetings and RETAC forums. 

Fiscal Year 2013: July 1, 2012 - June 30, 2013

• Scope of Work FY13
• Monthly payment form (standardized invoice)
  • Due the first business day of every month
• Biennial Plan Update Template
  • Due June 30, 2012
  • The template assumes that updates most likely impact Section 4. You can use Section 4 to report on updates for goals and accomplishments.
  • If other changes or updates have occurred in other sections, add them, referencing the original section from the full plan.  
• Budget for Current Contract Period and the Budget Attestation
  • Due July 1, 2012
• Financial Statements for prior contract year (balance sheet and income/expense statement for prior year)
  • Due Aug. 15, 2012
• Accountability and Planned Use of Savings/Investments/Reserves
  • Due Aug. 15, 2012
• Budget v Actual Report for prior contract year (variance report) and the Variance Attestation
  • Due Oct. 1, 2012
• Regional/Local Funding Overview for prior contact year
  • Due with the first quarter activity report
• Quarterly Activity Report
  • Due within 45 days of the reporting period
    • 1Q ends 9/30, due 11/15
    • 2Q ends 12/31, due 2/15
    • 3Q ends 3/31, due 5/15
    • 4Q ends 6/30, due 8/15
• Quarterly Income/Expense Statement
  • Due within 45 days of the reporting period
    • 1Q ends 9/30, due 11/15
    • 2Q ends 12/31, due 2/15
    • 3Q ends 3/31, due 5/15
    • 4Q ends 6/30, due 8/15

Fiscal Year 2012: July 1, 2011- June 30, 2102

• Scope of Work FY12
• Biennial Plan template  V7.0
  • Due June 30, 2011
  • Biennial Plan Review Tool for use by SEMTAC
• Biennial Plan Update template V7.0
  • Due June 30, 2012
• Budget Attestation
  • Due July 1, 2011
• Variance Report Attestation (Budget v Actual)
  • Due October 1, 2011
• Quarterly Activity Report
  • Due within 30 days of reporting period
• Regional/Local Funding Overview
  • Due October 1 or
  • RETACs may use the first quarterly activity report to report on FY11 and the appropriate quarterly activity report to include regional and local projects for FY12.

RETAC FY12 Contract Deliverables Tracking Tool

For more information, please contact the EMTS Section at (303) 692-2987.

back to RETAC main page

Colorado Department of Public Health & Environment
HFEMS-A2
4300 Cherry Creek Drive South
Denver, CO 80246-1530
Phone: (303) 692-2980
Fax: (303) 691-7720